Doing Business

with Bloomington Housing Authority

Procurement

Thank you for your interest in the Bloomington Housing Authority. If you are a supplier of products, goods and/or services, you have come to the right place.

The BHA procures a wide range of supplies and equipment normally associated with household maintenance, repair of apartment units and the support of day-today operations of the BHA. This would include items such as electrical, plumbing, refrigerator and stove parts, blinds, vehicle parts, office and janitorial supplies. The BHA also procures services such as painting, ground maintenance, auditing, insurance, training, waste management and pest control services.

The Capital Asset Management Department procures services for architects and all construction related bids/proposals and coordinates modernization projects for the BHA.

All purchases exceeding $100,000 are procured through formally advertised Invitations for Bids (IFBs) and Request for Proposals (RFPs). Generally, RFPs are used for professional services, high-tech equipment and computer software, while IFBs and used for most other items that are purchased on a lowest most responsive and responsible bid basis.

The BHA actively reaches out to Minority Business Enterprises and Women Business Enterprises to fulfill our policy of promoting opportunities for such businesses.

Open RFPs and IFBs are advertised in the Public Notice section of the Herald Times classifieds.

For more information regarding the housing authority’s Capital Assets Department and available contracting opportunities, please contact Rhonda Moore at 812.339.3491 Ext. 135.

Current RFP:

REQUEST FOR PROPOSALS #2015-09 FOR LEGAL SERVICES CONTRACT(S)

Notice is hereby given that the Bloomington Housing Authority (BHA) will accept proposals for legal services until November 2, 2015. Proposals are to be addressed to Bloomington Housing Authority, Attn: Jennifer J. Osterholt, 1007 N. Summit St. Bloomington, IN 47404, in a sealed envelope marked Legal Services Proposal #2015-09.

Proposal documents will be available October 13, 2015. Interested parties may contact Rhonda Moore at rmoore@blha.net or 812-339-3491 ext. 135 concerning questions or to receive a copy of the electronic Request for Proposals documents. The RFP is also available by clicking here:

http://www.bhaindiana.net/wp-content/uploads/2015/10/RFP-Legal-Services.pdf

http://www.bhaindiana.net/wp-content/uploads/2015/10/form-HUD-5369-C.pdf (attachment)

Proposals will be scored, by the evaluation committee of three (3), as follows: Experience-35 points; Qualifications-30 points; Capacity-25 points; and Fees-10 points. Contract(s) will be awarded for a term of two (2) years for general legal services relating to the administration of BHA affairs as detailed in the Request for Proposals. BHA reserves the right to accept or reject any proposal and to waive any irregularities.

DBA/WMBE’s and Section 3 businesses are encouraged to submit a proposal. Proposers will be required to submit an EEO/Affirmative Action Plan with their proposal. If you are unsure if you are a Section 3 business you are encouraged to visit the HUD Section 3 Business Registry at https://portalapps.hud.gov/Sec3BusReg/BRegistry/BRegistryHome to confirm and register your company. BHA is an EEO/EHO provider.

Helpful Links for Contractors

  • Safety is our primary concern! All contractors must comply with IOSHA Safety Guidelines & Requirements
  • All contracts are procured in accordance with our Procurement Policy (upload PDF)
  • Preference is given to Section 3 and WMBE businesses
  • The Section 3 Act requires that qualified, low-income business owners be awarded work on HUD-funded contracts. You must register your company in the Section 3 Business Registry
  • All contracts $2,000 and over require workers to be paid no less than stated in the Davis Bacon Wage Decisions
  • In order to be registered in the E-Verify system and System Award Management (SAM.GOV) you must obtain a DUNS number
  • E-Verify is an internet-based system that allows businesses to determine the eligibility of their employees to work in the United States. E-Verify is fast, free and easy to use – and it’s the best way employers can ensure a legal workforce. Contractors must register on the System Award Management (SAM.GOV) Entities may register at no cost directly from this page.

Other pertinent forms can be obtained on HUDCLIPS

Landlord Resources

Please take a moment to take our brief HCV Landlord Satisfaction survey.  Your feedback is greatly appreciated and helps to improve our program and services.

Leasing with Housing Choice Voucher Program

If you wish to rent to an HCV family, and enjoy a number of benefits including lower vacancy rates, tenant stability and free property inspections you should inform BHA of the availability of your property. Ultimately, it is the HCV family’s decision whether or not to rent your property. Of course, as the landlord, you would screen the HCV family just as you would any other prospective tenant. The following steps summarize the process to become an HCV landlord:

  1. Review the Owner Guidebook and attend Owner Briefing
  2. Market your property
  3. Complete and submit a Request for Tenancy Approval (RFTA)
  4. Pass Housing Quality Standards (HQS) Inspection
  5. Complete suitability screening
  6. Execute lease and Housing Assistance Payment (HAP) contract
  7. Comply HUD and BHA’s rules and regulations (enforce lease)

To advertise your property or available unit, at no cost to you, please visit www.socialserve.com

Need to request a rent increase for your property?  Click here to access the form.

Property owners for the HCV program should have access to the HAP portal to check rental assistance payments. Want to check the status of your Housing Assistance Payments (HAP)? Click here to be directed to Landlord Instructions for using HMS PAL.

 HCV Inspections

The housing unit selected by the family must meet an acceptable level of health and safety before the BHA can approve the unit. When the voucher holder finds a unit that it wishes to occupy and reaches an agreement with the landlord over the lease terms, the BHA must inspect the dwelling and determine that the rent requested is reasonable. BHA will inspect the subsidized unit annually to determine that it meets HUD’s Housing Quality Standards (HQS). Click here for more information regarding HQS inspection standards.